Departmental Administrative Assistant

About us

The Department of Imaging Neuroscience, incorporating the Leopold Muller Functional Imaging Laboratory, The Wellcome Centre for Human Neuroimaging and the Max Planck-UCL Centre for Computational Psychiatry and Ageing Research (at Russell Square House), is an interdisciplinary Department for neuroimaging excellence. We bring together clinicians and scientists who study higher cognitive function using neuroimaging techniques. Our goal is to understand how thought and perception arise from brain activity, and how such processes break down in neurological and psychiatric disease.

About the role

We are currently recruiting two Departmental Administrative Assistants to join the department’s wider administrative team, support the smooth day-to-day operation of the department and ensure that those visiting the department, in particular volunteers taking part in studies, are greeted courteously, helpfully, and professionally.

As a key and first point of contact for the department’s visitors, staff and researchers, the Departmental Administrative Assistant is a busy, varied, and interesting role that offers the opportunity to gain experience in a wide variety of activities. The role requires interaction with many people within and external to UCL and requires a highly organized and efficient individual with a professional attitude, willingness to help, and the ability to always remain diplomatic and tactful.

The roles will include operating the department’s reception desk, and so the working hours of the roles will be staggered to ensure the reception is open to visitors between 08:30 – 17:30, Monday to Friday.

If you have any queries regarding the application process, please contact the Institute of Neurology HR Team (ion.hradmin@ucl.ac.uk).

Informal enquiries regarding the role can be addressed to Keith Tritton (k.tritton@ucl.ac.uk).

A full job description and person specification for this role can be accessed below.

About you

You will be educated to A-Level (or have equivalent professional experience) and have prior experience of providing a successful administrative support function and of developing and maintaining manual and electronic filing systems. You’ll have excellent communication, organisational, and interpersonal skills, and be resourceful, able to problem-solve and use your initiative.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

The Institute prides itself on operating in an all-inclusive environment irrespective of personal, physical, or social characteristics. Teamwork is highly valued, individual strengths are recognised and celebrated, and we are committed to advancing the careers of everyone. 12% of Institute staff are actively working on Equality, Diversity and Inclusion (EDI) initiatives; visit our EDI website for more information about our initiatives and priorities. The Institute also holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce; these include people from Black, Asian and ethnic minority backgrounds, disabled people, LGBTQI+ and gender diverse people in all roles, and women in Grade 9 and 10 roles.