Merchandising Admin Assistant

Our Role

The core responsibility of the Merchandising Administration Assistant is to assist the Merchandising team in all aspects, with focus on retail stock allocation, raising purchase orders, manging intake levels and general administration.

What you'll be doing

Purchase order & Intake management

• To raise purchase orders and ensure that all orders are correctly maintained on the system. To demonstrate awareness of key dates, lead times and critical path deadlines.
• To ensure that information such as price, quantity, delivery date and supplier are correctly maintained.
• To manage supplier confirmation and intake delivery schedule.
• To keep up to date with Buying, QA and Suppliers in weekly Critical Path meetings. To ensure availability issues are flagged to Assistant Merchandiser.

Allocations

• To efficiently allocate stock to stores, to review store grading and IAQs, to ensure optimums are set correctly at all times across all channels.
• To work closely with Branch Merchandising, and respond promptly to store queries.
• To develop a thorough working knowledge of the allocation system, and use it to maximise retail sales and profit.
• To ensure weekly replenishment is in line with forecast and trade actions.

Trading

• To produce accurate and comprehensive weekly trade report, end of season and ad-hoc analysis.
• To review weekly sales at option level and suggest trading actions.
• To update central reports i.e. Back Order Report, Out of Stock Report and Availability Report each week.

Merchandising Systems

• To develop a thorough working knowledge of all Merchandising systems – namely, Dynamics NAV, Mplan, TXT and BI.
• To ensure product seasonality is correctly set up and maintained within Mplan and TXT systems.

Commercial Awareness

• To undertake regular store visits. To produce appropriate business reports after each visit and follow up action plans.
• To undertake competitor visits on a regular basis and feedback any relevant points.
• To understand the critical dates and deadlines in both the planning and trading process.
• To build relationships with key business stakeholders.

Training and development

• To instigate appropriate improvements to working practices and systems.
• To adopt a positive and proactive approach to training and development, to participate fully in all team related activities.

The skills & experience that you’ll need

• System skills including Excel, Word and Outlook.
• Retail experience highly desirable
• Ability to demonstrate numerical competency

What we’ll offer you

At The White Company, we value our employees for always going the extra mile for every one of our customers; we reward this with great benefits and competitive salaries.

• Discount -Up to 50% discount (dependent on contract type)
• Holiday – 23 days rising to 25 with length of service
• Holiday Buy – opportunity to buy up to an additional 5 days holiday
• 10% Bonus Potential - In addition to our competitive salaries, all our permanent employees are entitled to join a discretionary bonus scheme.
• Perkplace Benefits Platform – offering a variety of discounts across wellbeing and lifestyle
• Wagestream Money Management app - access to Wagestream gives you power over your pay and supports financial wellbeing
• Continued Development – we offer structured support from our own in house Learning and Development Hub
• Pension Scheme
• Life Assurance

Additional Benefits

• Fruit basket daily
• Tea and coffee provided
• Working from Home - option to work from home on Mondays and Fridays
• Social - Christmas party/social events throughout the year
• Seasonal Sample Sales
• Volunteer Day - with a charity of your choice
• Great Location - Close to transport links - over ground Shepherds Bush station /underground White City & Wood Lane stations. Westfield shopping centre with shops restaurants/bars/cinema and gym