Part-time Administrative Assistant

The Community Law Partnership is a firm of Legal Aid Solicitors in Birmingham City Centre. We are seeking to recruit a part-time permanent Administrative Assistant.

Salary - £19.305 gross per annum, pro rata £10,296 for a 20 hour week. Additional hours worked will be paid at £9.90 per hour.

WE WILL NOT ACCEPT C.V.'s Shortlisting for interviews will only take place for applicants submitting an application form. All other applications via letter/email or C.V. will be rejected without being reviewed. Please visit our website at:- communitylawpartnership.co.uk/vacancies to download an application form.

Main purpose of job

• Assist in the smooth running of the firm by performing administrative tasks arising from the work of the firm and its internal operation. This will include a variety of tasks from those listed below but will not be limited to the main responsibilities given below.

Key tasks (not an exhaustive list)

• Scanning.
• Photocopying.
• Printing off letters/documents prepared by a typist and fee earners when necessary.
• Hand deliveries in central Birmingham.
• Cover for Telephonist/Receptionist.
• Maintenance and upkeep of the Library.
• Preparation of outgoing mail for franking/posting including upkeep of supplies for the franking machine.
• Ensure the tidiness of the post room and stationery areas, emptying/loading the dishwasher.
• Ensure the confidentiality of all the firm’s and clients’ documentation and information.
• Undertake other clerical and administrative duties as may reasonably be required from time to time.

Person Specification

(The skills and knowledge and experience required to fulfil the role satisfactorily)

Essential/Desirable Skills

Good administrative skills including carrying out tasks efficiently and accurately. I.T. skills including the ability to assist colleagues with minor computer issues. Ability to prioritise workload. Good keyboard skills, ability to learn new tasks effectively.

Essential/Desirable Knowledge

The firm’s procedures. Understanding the particular problems of our client group.

Essential/Desirable Experience

Working in a legal practice in an administrative capacity. Working in a publicly funded organisation.

Job details

Hours of work: 12.00 p.m. - 4.00 p.m., Monday to Friday.
Holidays- 25 days per year plus statutory Bank Holidays (pro rata)

Job Type: Part-time
Part-time hours: 20 per week

Salary: £9.90 per hour

Schedule:

• Monday to Friday

Work Location: One location

Application deadline: 24/03/2023