Executive Assistant

Role: Executive Assistant
Reporting to: CEO and Directors
Location: Ascot
Hours: 40 hours per week
Type: Permanent, Full Time

Company Overview

Terratruck Group was created in 2020 as parent company to an expanding number of independent trading businesses, supplying products into the construction and building industries across the UK. The Group specialises in servicing the construction, civil engineering and related industries with power tools, accessories, consumables and PPE/workwear. With 12 national depots and a team of 120+ people, we are rapidly expanding and always looking for new, talented people to join the Terratruck Group family.

Scope of the Role

Accountable to the CEO and Board Directors, you will provide high-level support to senior executives, managing schedules, travel and communications. You will also be responsible for creating informative and engaging presentations for internal monthly management meetings, updates and reports. You need to be results and detailed oriented (no matter how small the task), incredibly organised and an excellent communicator, engaging regularly with senior internal and external stakeholders.

Role Responsibilities

• Assist and support the directors by carrying out any administrative tasks as and when required, such as travel arrangements, diary management and expense claims.
• Arrange and co-ordinate internal and external meetings, including lunches as required.
• Attend meetings, when appropriate, recording any notes and actions, providing timely follow-ups and chasing colleagues within the organisation as appropriate.
• Assist with managing key clients including entertaining at hospitality events.
• Collate monthly management reports and market updates/information requests.
• Collate, and use data provided by the team to create clear, informative presentations for monthly management meetings, internal updates and reports.
• Book and co-ordinate conference calls and regular meetings; keep relevant email distribution lists up to date; distribute minutes and decks after meetings.
• Monitor the CEO’s inbox, filtering and prioritising mail and responding to emails as appropriate.
• Help plan and organise special events such as conferences, team away days and social events.
• Assist with recruitment of new hires, partnering with hiring managers and recruitment team.
• Additional ad-hoc duties as required by the business in line with business objectives and needs.
• Assist with any requirements for office/ warehousing space, manage and implement office moves/renovations as required by the business.

Desired Experience

• 5+ years of personal/ executive assistant experience.
• Excellent attention to detail.
• Advanced Microsoft PowerPoint skills and an aptitude for creating visuals from data.
• Excellent organisational skills and ability to prioritise effectively.
• Excellent command of written English with copy accuracy.
• Ability to work effectively under pressure and to tight and flexible deadlines.
• Demonstrable experience in a role at this level within a fast-paced and varied environment.
• Excellent IT skills with proven experience with Office (Outlook, PowerPoint, Word, Visio etc).
• Professional and friendly telephone manner.
• Experience in a self-led role where tasks have been successfully navigated with little or no direction.
• Client-facing ability and experience.
• Multi-divisional experience – working cross-departments and teams to get things done.
• Acting with the highest degree of confidentiality.

About You

• Enthusiastic, dedicated to the job and a team player
• Self-motivated
• Personable
• Flexible; responsive to changing situations and working hours
• High level of integrity, understanding of confidentiality and use of discretion
• Great people skills
• Solutions focussed
• Confident to solve problems effectively and efficiently
• Ability to work across all levels of the organisation
• Ability to work independently and as a team member
• Ability to respond to changing priorities and urgent situations
• Ability to interpret and apply policies and guidelines effectively and accurately

Your Perks

• Competitive salary
• Private health care
• Company pension
• Activities & social events
• Relaxed work environment
• Staff discount

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and home life. As a growing business, we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's the talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Job Types: Full-time, Permanent

Salary: £38,000.00-£45,000.00 per year

Benefits:

• Company pension
• Employee discount
• On-site parking
• Private dental insurance
• Private medical insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Ascot: reliably commute or plan to relocate before starting work (required)

Experience:

• Executive Assistant/ PA: 5 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person