Executive Assistant

Our company is seeking an Executive Assistant to support the Senior Management with their busy schedules and assist the executive team in carrying out their duties. This is a great opportunity for the successful candidate to move up within the company, and their efforts will be rewarded with an excellent salary, a generous benefits package and the chance to work in a positive and energetic environment.

Executive Assistant to Director

Job Responsibilities:

• Provide a full spectrum of secretarial and administrative support to Director in both business activities and personal matter
• Providing administrative support including sorting incoming correspondence, reconciliation and processing of monthly statements, and arranging internal and external meetings and functions when required
• Undertake ad-hoc projects as assigned from time to time.
• Travel management - to many of our offices across 34 countries requiring booking of international travel across multiple time zones - flights, trains, visas, hotels, transfers to and from the airport and car parking.
• Liaising with Main and Executive Board members, investors, clients and colleagues at all levels building relationships with them and their EAs/PAs over the phone, in person and via email.
• Typing dictated notes/emails.

Job Requirements:

• At least 5 years’ experience in Secretary / Personal Assistant
• Willing to travel about 80/20 ratio
• University educated
• Good command of English
• Mandarin is a extra advantage
• Solid experience in translation
• Strong coordination, communication, excellent representational and interpersonal skills, able to work independently and a good team player
• Ability to multi-task and work with strict deadlines, under high-pressure situations, and remain calm in stressful situations; ability to prioritise and adjust with change
• Keen attention to detail, be highly organised, and have strong follow-up
• Excellent time management, detail-minded in organsing business work schedules and completing tasks efficiently, mature and trust worthy
• Ability to manage sensitive and confidential information with discretion and diplomacy
• Immediate available is highly preferred
• Ability to keep to deadlines.
• Advanced MS Office experience.
• Strong interpersonal skills, with an innate ability to develop effective relationships with a broad and diverse network.

Please note that this is a Hybrid position.

No recruitment agencies

Job Types: Full-time, Permanent

Salary: £50,000.00-£55,000.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you fine with the Hybrid model?

Experience:

• Executive assistant: 5 years (required)

Language:

• Mandarin/Cantonese (preferred)

Work authorisation:

• United Kingdom (required)

Willingness to travel:

• 75% (required)

Work Location: Hybrid remote in London