senior executive assistant - 12 months FTC

Job Purpose and Mission

This position contributes to Starbucks success by providing support of a confidential and complex nature to the vice president. May provide project support and/or administrative support to multiple team members at the direction of the leader. Handles non-routine information and carries out activities following general guidelines with limited direction. Exercises independent thinking and discretion.

Models and acts in accordance with Starbucks guiding principles.

Key Job Dimensions & Scope of Role

• EMEA region, priority 1:1 support required for vice president (VP). Some support may be required for members of the VPs direct reports/team.
  Individual Contributor
• No direct reports
• Travel may be necessary on occasion
• No direct budget responsibility
• Standard office working hours however flexibility will be required to suit business needs
• Must have ability to make decisions around diary management and prioritising meetings. Important to protect VPs time.
• This role will work as part of a wider EA team and as such should be prepared to support colleagues with high workload and to cover absence
• This person must act as an ambassador in the VP’s absence
• Confident in initiating 1:1 meetings with VP to keep on top of business priorities and clear communication.

Summary of Key Responsibilities

Knowledge, Skills and Experience

• Experience of working as an EA, ideally have experience at board level
• Advanced level Microsoft Word, advanced level Excel, advanced level PowerPoint and Outlook required. Additional packages an advantage
• Highly organised and able multitask and prioritise
• Excellent attention to detail with the ability to produce written correspondence of a high quality on behalf of the company
• Ability to work independently and make decisions with minimal supervision
• Liaising with external executives in external companies and handling client liaison
• Impeccable organisational and planning skills
• Strong communication skills, both written and verbal
• Self-starter/proactive with a positive ‘can-do’ attitude
• Patient and calm
• Demonstrates common sense and good judgement in pressured situations
• An understanding of the importance of confidentiality at all times
• Able to deal with external and internal people at a variety of levels

This job description is only a summary of the typical functions of the role and is not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties that may be required. Management reserves the right to amend the responsibilities, tasks, and duties of the jobholder as dictated by business requirements.

Starbucks is committed to building an inclusive and diverse workforce . All applicants and partners will be treated fairly, without regard to race, religion, sex, nationality, age, physical or mental disability, sexual orientation, marital status, gender identity and expression.