Legal Administrator

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

Role Objective:
To assist the Legal Administration Manager in providing full administrative support to the International Business Affairs and Legal team in London.

Role Responsibilities include:
Assisting in the signature process with respect to a variety of documents, including agreements; sending these documents internally and externally
Ensuring that the signature tracker is kept up to date on a daily basis
Monitoring the timely return of signed documents from external parties
Assisting in the Legal budget inputting
Supporting the Legal Administration Manager when working with the Tax team regarding the annual Withholding Tax process with HMRC
Working with outside notaries to arrange for legalization and apostille of documents as needed for a range of territories
Managing, under supervision, the requirements of the Solicitors’ Regulation Authority
Handling, under supervision, the annual registration renewals with the Information Commissioner's Office
Filing and archiving of agreements and other related documents (electronic and hard copies)
Arranging the preparation of expense claims
Arranging meetings and video calls, including logistics
Assisting in the handling of correspondence received in London office and forwarding to relevant contacts
Managing couriers for the team

Person Specifications

QUALIFICATIONS/EXPERIENCE

Essential

Demonstrated experience working effectively in a diverse environment Demonstrated all round office administration skills
Excellent academic results to degree level

Desirable
Previous experience working for an international company Previous experience working within a legal and business affairs department

SKILLS AND ABILITIES

Essential
Organised and thorough, with the ability to co-ordinate priorities and multi-task Ability to create, compose and edit written materials Ability to make administrative/procedural decisions and judgements Excellent attention to detail High degree of accuracy Excellent IT skills – MS Office, particularly Word, Excel and Outlook Ability to use DocuSign and Adobe Sign Good interpersonal skills Excellent communication skills – both written and verbal Confident communicating with employees at all levels across the business Ability to understand processes and follow procedures Ability to work in a high-pressure, confidential environment

DISPOSITION
Professional, proactive approach to work Positive and flexible attitude Able to work on own initiative Self-motivated Reliable Shows a genuine interest in the industry and type of work

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you have any difficulties in applying or require access needs arising from a mobility or any other impairment please let us know by emailing uk.recruitment@vimn.com or calling 0207 555 1234. We can then ensure your experience and visit is as smooth and enjoyable as possible.