Receptionist/Administrative Assistant

A fantastic opportunity has arisen for a competent and proactive individual to join our OneWelbeck Surgery Reception team.

Key Responsibilities

· To create a positive first and lasting impression by receiving visitors/patients at the front desk by greeting, welcoming, directing them appropriately

· To help facilitate a smooth patient care journey through the centre efficiently and sensitively maintaining a patient centred approach at all times.

.To assist with admin duties to support nursing team

· To complete registration procedures for new and follow up patients, checking existing demographics and ensuring that all forms are correctly completed, signed and registered.

· To accurately scan and attach all correspondence to patient records, in accordance with patient confidentiality policies and general data protection regulations and chasing any outstanding paperwork.

· Managing transactions for any ‘self-pay’ patients

· Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

· Provide basic and accurate information in-person and via phone/email

· Receive, sort and distribute daily mail/deliveries.

· To deal with all patients either on the phone or in person in a delicate manner offering support, advice and reassurance. Listen to their concerns and act appropriately. Ensure all messages are relayed as quickly as possible to the administration or nursing team and respond to any resulting information in a timely manner.

· To learn and understand individual patient pathways.

· Maintain patient confidence by keeping information confidential in accordance with local policies on information governance and confidentiality of care records.

· Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.

· To keep waiting area tidy and cater for the needs of patients as required.

· To help implement new ways of working to improve the private patient experience and efficiency of service.

· Updates job knowledge by participating in educational opportunities (e.g., reading professional publications).

· Schedule patients on system as required

COMPETENCIES

• Strong sense of teamwork and collaboration.
• First class customer service.
• Highly organized with efficient time management.
• Excellent oral and written communication skills.
• High attention to detail.

REQUIREMENTS

• Previous healthcare experience preferred.

Job Types: Full-time, Permanent

Salary: From £25,000.00 per year

Benefits:

• Company pension
• Flexitime
• Private medical insurance
• Work from home

Schedule:

• 8 hour shift
• Flexitime
• Monday to Friday

Supplemental pay types:

• Performance bonus

Work Location: In person

Reference ID: Medical Receptionist