Undergraduate Administration Assistant

A customer focused administrative role in an award-winning team supporting the delivery of clinical placements for medical students. This involves liaising with colleagues in the medical schools, primary care, secondary care, community-based services and tutors to continually update and run teaching timetables across a range of services; identifying problems with delivery and seeking solutions. The postholder will be the first point of contact for tutor and student queries and must be friendly and approachable.

• Build effective relations with clinical tutors and students
• Use a wide range of electronic resources, systems and databases to store, retrieve and deliver information
• Manage room bookings in the centre
• Use MS Teams to create Teams to facilitate on-line meetings and teaching delivery
• Liaise with teaching teams, tutors, and University teams to produce accurate student timetables to set criteria
• As part of the team provide administrative and organisational support to the Clinical Dean, Undergraduate Manager, Administrator, Teaching Fellow/s and Clinical Skills Facilitators
• Assist the Clinical Skills Facilitator and Teaching Fellows in scheduling procedural skills teaching, mandatory training etc ensuring sufficient resources, rooms, kit are available and flagging any difficulties
• Take an active role in the student feedback and quality improvement of our programmes and service and suggest ideas for improvement

We’re a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.

We encourage all our staff to innovate and adopt ‘best practice’ so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.

We are committed to recruiting the best people to work with us. You could be one of them.

To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://joinnlag.co.uk/

Should we receive a high volume of applications for this vacancy, the advert may be closed earlier than stated. To view a full job description and person specification please see attachments on this advert.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of people’s age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.