Executive Assistant, Global Affairs

Meta is seeking an experienced Executive Assistant to join the team supporting the President, Global Affairs. The ideal candidate will have exceptional communication skills and will have the ability to partner closely with the globally distributed team of administrative and operations professionals, as well as other cross functional teams. This person should be process focused, highly organised, energetic, detail oriented, a problem solver and exhibit sound judgement. The position is full-time and located in London, reporting to the Business Lead for the President, Global Affairs.

Executive Assistant, Global Affairs Responsibilities:

• Manage complex and fluid calendaring
• Coordinate internal and external meetings involving multiple executives
• Build cross-functional relationships between departments
• Manage and coordinate priorities and content
• Respond quickly and accurately to emails, messages, and other communications
• Maintain spreadsheets, contacts, distribution lists, etc
• Coordinate domestic and international travel arrangements and visas
• Organise team and org events
• Submit expense reports and purchase requisitions
• Take ownership of your organisation’s people and business priorities/needs
• Ensure and maintain confidentiality of communications and documentation
• Perform general office duties as needed
• Manage projects with precise attention to detail

Minimum Qualifications:

• 5+ years of experience providing administrative support to 1 or more executives
• 5+ years of calendar management and expense report management experience for 1 or more executives
• 5+ years of experience coordinating travel logistics on behalf of 1 or more executives
• 5+ years strong experience prioritizing and managing multiple projects and tasks
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Excellent computer skills and comprehension of Outlook/MSOffice and Google Suite
• Incredibly organised and detail oriented
• Excellent communication skills

Preferred Qualifications:

• BA/BS