Accounts Assistant

Accounts Assistant, PurchaseToPay – Bathgate OR Ellesmere Port.

Bathgate OR Ellesmere Port

Menzies Distribution are looking for an Accounts Payable Specialist Associate to join our Group PurchaseToPay team.

This role is available full-time (35 hours) and we are very open to considering flexible working/part-time for the right candidate, based within our accounts payable department.

You’ll be providing a data processing and administrative role within the Accounts Payable Department, part of the wider MD Group PurchaseToPay Team. The role ensures effective, efficient and accurate financial and administrative operations. This includes processing and monitoring transactions on the Accounts Payable ledger, with the need to interact with colleagues and suppliers on a daily basis. This role is up to 35 hours per week, willing to consider applicants interested in 20 – 35 hours per week. This role could be performed in any one of 2 locations: hybrid working within travelling distance of Ellesmore Port depot OR 100% office based at our depot in Bathgate.

Accounts Assistant Duties:

• Checking invoice data entry and matching to Purchase Order is accurate.
• Process invoices through the system, matching invoice against goods receipted POs
• Supplier statement reconciliations
• Deal with emails received, ensuring all contacts are aware of status and standard process.
• Liaise with depots, PO raisers, purchasing depts and suppliers to resolve outstanding invoices
• KPI and month end reporting where requested. Any other ad hoc tasks as and when required.
• Use Excel daily in providing analysis and invoice summary information to suppliers, the business and management. Must be comfortable using Excel Pivot tables and formulas.
• Monthly reconciliation of the Trade Creditors balance sheet acct to the General Ledger and related reporting/analysis of open balances.
• Assisting with expense claim review for e-expenses
• Raising manual payment requests, creating and checking automated payment runs for bulk payment to suppliers.
• The business is upgrading its OCR, Invoice matching and Invoice Query Workflow system during 2023. So this is a great opportunity to use a newly upgraded JDE system as well as be involved in the project to upgrade the Accounts Payable automation solution. Candidates with a keen interest in Accounts Payable technology will thrive in this role and it would be great to see candidates with an interest in completing a qualification from the Certified Accounts Payable Practitioner program.

Accounts Assistant Requirements:

• Knowledge of invoice processing or equivalent relevant degree.
• Knowledge of JD Edwards, AP Connect for JDE and invoice OCR processing desirable but not essential.
• Able to work to set deadlines, ideally with experience in a high-volume finance transactional team
• Able to drive, desirable but not essential.
• Ability to maintain a high level of accuracy in data entry.
• Excellent interpersonal skills.
• Effective communication skills.
• Attention to detail and high level of accuracy.
• Effective written communication skills.

Accounts Assistant Benefits

In addition to a highly competitive remuneration package annual pay awards and company benefits, they provide ongoing development and learning programmes, services and support designed to help you manage and balance your work/life priorities.

• Healthcare for all employees and dependants, including dental, optical, physiotherapy, health screening, 24/7 counselling and more
• Employee perks: discount on trips, hotels, gyms, days out, restaurants, supermarkets and more
• Discount on mobile phone contracts with EE;
• Training opportunities and development plans

A bit about us:

At Menzies Distribution, we have been delivering across the UK since 1833. Today, we are Logistic UK’s most innovative business of the year, with a strong focus on the future, sustainability, and innovation – we keep moving forwards.