Executive Assistant

Executive Assistant All About the Role

The Executive Assistant role is supporting a Executive Vice President and includes performing general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management, ordering supplies, and maintaining department records.

The position, based in London, presents a unique opportunity to be part of an expanding team responsible for improving product management and engineering practices while Mastercard continues to develop as a leading technology company.

It requires an individual who is highly organized, who can think ahead, is even-keeled, personable and with a customer support mindset.

Main accountabilities - full administrative support, including:
o Calendar management
o Substantial travel arrangements, both domestic and international, many times requiring visa applications/processing, as well as travel logistics by researching best flights/accommodation options according to venue

• Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies
• Manage Travel & Expenses (T&E) effectively and submit individual/team expense reports in a timely manner in compliance with finance policies
• Coordinate team meetings (onsite and offsite), guest speakers, catering, venue booking and other event specific needs
• Ensure all meeting support is appropriately coordinated for meetings and events
• Assist with miscellaneous projects as needed

All About You

• Experience booking international travel a must, including visa requests
• Solid experience in a business administration support capacity interfacing with senior and executive level management
• Proactive and highly organized with attention to detail
• Ability to keep calm under pressure
• Strong business judgement and professional etiquette
• Ability to multi-task and organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Strong communication skills

Education:

• High School education. College degree a plus.

Knowledge / Experience:

• Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.

Skills/ Abilities:

• Strong knowledge of department budgets and desk top computer software.

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.