Executive Assistant

We have an excellent opportunity available for an experienced Executive Assistant to make a difference at Kraft Heinz- supporting 2-3 Leadership members in our International division. We are looking for an individual who remains calm under pressure- is highly organized and has a proven ability to prioritize- whilst supporting the Leadership team to navigate a fast-paced environment and competing business priorities. An appreciation for working in an international environment and coordinating with counterparts based in the US and globally is helpful.

In brief- your key responsibilities will be:

• Provide accurate support to the Executive Leadership team
• Manage multiple- ever changing calendars and priorities
• Coordinate meeting agendas- meetings rooms- facilities etc. both in-person and virtually
• Complete monthly expenses and raise and process purchase orders
• Manage all administrative tasks- prioritize and action all incoming post and phone calls
• Organise local and international travel including accommodation and visa applications
• Maintain strict confidentiality for personal and business requirements
• Support the planning of local office projects such as Town Halls and follow-up with team members where required
• Work in a close-knit team alongside 5 other EAs to support our International & Northern Europe Leadership Team members

Qualifications & Experience

• Bachelor’s Degree preferred
• 4+ years’ experience as an Executive Assistant- corporate events- administration- project management or other role which requires multiple points of coordination and stakeholder management
• Strong prioritization skills- problem-solving and decision-making
• Proficient with systems ie. MS Office- SAP/SRM- Workday- Travel-booking systems

Professional Attributes

Communication Skills: At Kraft Heinz you’ll easily be exposed to senior management- no matter your level. Therefore- it’s important you have excellent communication skills- to deal with all kinds of different stakeholders.

Resilience: You’re able to bounce back after a disappointment or set back- big or small. And always continue to move onward & upward. You don’t get easily stressed by pressure- on the opposite- a demanding and dynamic environment is what keeps you energized.

Simplification: We like to keep it simple and deliver with speed. Your ability to simplify will be highly appreciated- when you provide simple solutions to dealing with complex challenges.

Curiosity- positivity & enthusiasm: You’re curious- positive and enthusiastic. People know you as the driver of the team.

What we offer you

• An ambitious employer; we only want to the best for our people!
• Ownership from Day 1; we take big bets on people through giving them big challenges
• An environment to learn and develop in a daring and driven workplace
• A flexible- hybrid work environment (3 days / 2 days)
• Always room for new insights; if you have a phenomenal idea- please let us know- and we can set it in action!

Location: London- The Shard

Inclusion matters to us

Everyone is welcome at our table. In fact- we thrive on learning and growing from our diverse group of backgrounds and perspectives.

Doesn’t matter who you are- where you’re from- or who makes your heart sing. We want you to show up as your authentic self- excited to work with amazing colleagues to solve complex challenges and innovate in an ever-changing industry.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race- religion- color- national origin- sex- gender- gender expression- sexual orientation- age- marital status- veteran status- or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process- to perform essential job functions- and to receive other benefits and privileges of employment. Please contact us to request accommodation.