Office Manager

What skills and working characteristics should this person have?

• You are an energetic professional who doesn’t mind wearing multiple hats, putting your experience of handling a wide range of administrative duties and executive support relates tasks to good use while being able to work independently.
• You are well organised, flexible and enjoy the administrative challenges of supporting a workforce of diverse and busy team members.

As an Office Manager, you'll be responsible for:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Organise and schedule travel arrangements for staff.
• Partner with People Services Administrator to maintain office policies as necessary
• Organise office operations and procedures.
• Coordinate with IT department on all office equipment.
• Provide general support to visitors.
• Responsible for managing office communal areas and the general upkeep of these areas
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Perform review and analysis of office projects and keep the management properly informed
• Participate actively in the planning and execution of company events
• Coordinate the logistics and organisation of training events – onsite and offsite
• Implement procedural and policy changes to improve operational efficiency.
• Monitor and maintain all office supplies (cleaning supplies, coffee, bar fridge and snacks)
• Organise the periodic scheduling and execution of environmental, health and safety office checks
• Manage Fleet administration by ensuring van drivers complete their monthly Vehicle Inspection Reports and organising any services, MOT’s or repairs that need doing for the vans
• Manage office opening and closing rota.
• Maintain a happy, safe and secure working environment.
• Assist People Services Administrator with
• Supporting the organisation and onboarding of new staff members
• Processing new starters and leavers with Driver Checks, Infinity Academy, desk booking system, Breathe HR, online manual handling, equipment, keys, and fob, systems access
• Maintaining databases and spreadsheets (PMI, Cycle to Work, New starter Log, Leavers Log, etc.
• Conducting People Audits (e.g., DBS checks)
• Collecting data and information e.g., employees list, benefits uptake, benchmarking data etc.
• Gathering data for monitoring, reporting and continuous improvement
• Tracking of Home office equipment

Our requirement of you?

• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritise work
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organisational and planning skills
• Proficient in Microsoft Office
• Knowledge of cost efficiency and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of business and management principles

Your Ideal Skills?

• We are looking for the following attributes from you: good communication; the ability to analyse, assess and problem solve; planning and organisation; time management; attention to detail; accuracy; initiative; integrity; adaptability; teamwork; process improvement; approachability; coordination; interpersonal skills; motivation; empathy and pride in our workplace.