Office Administrator and Assistant to SLT

Hush is a fast-growing fashion and lifestyle brand, founded 18 years ago by Mandy Watkins and now established as one of the UK’s leading online fashion retailers. We employ around 150 staff in our head office and across 30 John Lewis concessions, creating and selling a beautiful range of women’s clothing and accessories that are characterised by an elegant simplicity and laidback sense of style. Despite the challenges to the retail industry over the past 2 years, hush has continued grow – but our company culture still reflects our entrepreneurial roots and relaxed aesthetic – we love hard-working and talented people with a can-do attitude and a passion for what they do.

We are looking for a trusted, highly credible full-time PA/Administration Assistant for our Senior Leadership Team and Founders. Reporting into the Human Resources Director and partnering closely with the Office Manager & EA to the CEO on all aspects of organisation and administration for our business leaders.

• Managing the day-to-day calendars of the Senior Leadership Team (SLT) of 6 and our 2 Founders, including inbox management, arranging meetings and prioritising appointments accordingly.

• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on behalf of the SLT.

• Produce, collate information, organise and ensure the distribution of papers/reports in advance of meetings.

• Maintain business specific reports where required.

• Assisting with the management and administration of the Data Protection inbox; actioning request relating to data protection and liaising effectively with the Data Protection Officer (DPO.)

• Supporting the Office Manager on any Health and Safety related tasks and effective, safe set up of the office environment..

• Ensure the smooth running of incoming and outgoing courier and postal deliveries.

• Ensure any visitors to the building are welcomed appropriately.

• Take responsibility for weekly food and beverage orders.

• Provide practical support with delivering engagement activities across the company.

• Steps in to cover duties and responsibilities in the absence of the Office Manager as required.

• PA/Administration experience supporting senior leaders.

• Proficient with Microsoft Office.

• Excellent communication skills, both written and verbal.

• Ability to work effectively with minimal supervision.

• Detail oriented - excellent attention to detail, especially in written communication.

• Ability to treat confidential information with appropriate discretion and have a high level of integrity.

• Previous office/facilities management experience would be an advantage.

Please note, this role requires a minimum of 4 days per week in the office with 1 day at home (to be agreed on a rota basis with the Office Manager.)

We are committed to equality of opportunity for all staff and applications are encouraged from individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.