Executive Assistant

AI/ML Executive Assistant

Location: London UK (Kings Cross)

Flexible working: 2-3 days a week in office

Fixed Term Contract ending 2024

We are seeking an experienced, energetic and open-minded individual to advance their career and fulfill the role of an Executive Assistant to the Artificial Intelligence/Machine Learning Engineering Team at our UK AIML Hub in St Pancras Square in Kings Cross.

This position will offer an exciting and engaging opportunity in a growing environment. Explore and learn how AI and Data Analytics can impact drug development by enabling Senior Leader’s to make faster and better business decisions. If you are looking to pursue a fast-paced and exciting administrative position that supports leadership in a global environment, we would like to hear from you.

The ideal candidate will possess excellent administrative skills and will work independently while also contributing to the overall success of the AI/ML team. Key attributes are a positive attitude with a flexible work style to adapt and manage multiple tasks of equal/varying priorities. Responsibilities will include but, not limited to, calendar management, booking and managing travel, expense reconciliation, arranging interviews, organizing meetings and social events across varying sites and time zones. This role will report into the head of operations and be part of the operations team which will enable the candidate to be emersed into the breadth of work and innovation that the AIML group are delivering.

Responsibilities:

This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:

• Provide calendar support to the UK VP and other leadership members as needed.
• Schedule meetings for the leadership team and project teams coordinating logistics such as booking conference rooms, technology, greeting and registering visitors.
• Schedule and organize logistics for conducting departmental interviews and site events.
• As lead administrator in the Kings Cross office, manage day-to-day activities and priorities effectively. The ability to adapt to requests and respond in a professional manner is essential as you interface with all levels of management across GSK and external organizations.
• Coordinate domestic and complex international travel. Process necessary Visa applications.
• Manage multiple, sometimes conflicting, priorities in a fast-paced and demanding environment without compromising quality of work.
• Provide light touch project management support to AI/ML project team members and back-up support to the Executive Assistant as required. Work closely with the other assistants in AIML to ensure seamless ways of working.
• Excellent team player with good listening skills and ability to work un-supervised.
• Possess excellent written and oral communication skills
• Take initiative in building relations and keeping lines of communication open.
• Maintain the highest level of confidentiality and handle sensitive matters according to GSK policy.
• Follow processes and guidelines for Meeting Management, Catering and Travel and Expense. Communicate changes in policies and provide expert advice as needed.
• Undertake ad hoc projects as required

Why You?

Qualifications:

• Associate Degree or Secretarial Certificate
• Strong organizational skills and ability to prioritize workload to meet deadlines
• Excellent verbal and written communication skills
• High ethical standards
• Competent in GSK systems (Microsoft Office, Concur, Meeting Manager, Workday, Workplace, Serraview, CERPS)
• Knowledge of Confluence and Slack would be advantageous

Why GSK?

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive.

Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our R&D focus is to deliver a new generation of vaccines and medicines using the science of the immune system, human genetics and advanced technologies to get ahead of infectious diseases, HIV, cancer and other immune-mediated and respiratory diseases. We do all this with a commitment to operate responsibly for all our stakeholders by prioritising Innovation, Performance and Trust.

Our bold ambitions for patients are reflected in new commitments to growth and a significant step-change in delivery over the next five years. This means more GSK vaccines and medicines, including innovative new products, will reach more people who need them than ever before.

We have long believed that building trust is key to stronger performance, helping to create value for shareholders, impact for patients and society and a reason outstanding people choose to work for and with us. That’s why being a responsible business is an integral part of our strategy. Taking action on environmental, social and governance issues is a key driver in our strategy.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on Ukdiversity.recruitment@gsk.com or 0808 234 4391. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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