Administrative Assistant

The role sits within our Brand Experience Division at CSM Live, working on an established accounts. You will work across the planning of brand experiences and events, including multiple activation concepts across festivals, in-store events, exhibitions and county shows.

Specific responsibilities

•Ensure that work produced meets all objectives set, is done by the agreed time to the highest standard and achieves the best possible results for the company and client

•Assist in the development of creative ideas, undertaking research as requested to ensure they are possible to implement within specific parameters and budget

•Be involved in the research and feasibility of ideas generated

•Supporting all operational and administrative functions to ensure each event is delivered efficiently

•Assistance with financial elements of accounts – budgeting, POs, supplier invoicing/cost management

•Oversee the sourcing, purchase and management of suppliers, quotes and detailed information

•Project Management: ensuring project systems and procedures are setup and structured correctly, ensuring all relevant data is entered concisely onto CSM Live’s client management system (Quest)

•Compiling and writing client responses and presentations

•Efficient meeting management, preparation and write up of notes and actions

•Management of artwork requests and sign off

•Coordinate and manage staff and contractors on site for the delivery of projects

•Maintaining good communication and reporting

•Compiling and maintaining project reports, job sheets and schedules

•Managing supplier relationships

Thorough and concise event reporting and management of data capture

Essential attributes of successful candidate – role related

•Ability to juggle several tasks at once and consistently deliver high-quality work to tight timescales

•Ability to build and maintain strong working relationships with clients, suppliers, and colleagues

•Presentation skills (both writing and delivery), internally and to clients / suppliers

•Ability to think around issues by providing solutions, not problems!

•A high proficiency in numeracy and literacy

•Prioritisation and time management skills

•Ability to meet challenges and quickly deliver workable solutions in demanding environments

•Calm under pressure

Essential ‘personal’ qualities valued by CSM Live

•Ability to take responsibility for your own work

•Confidence and strength of character

•Flexibility - willingness to pick up tasks for others

•Quick to learn, and keen to develop

•Attention to detail

•Ability to fit into the character of the company whilst still bringing individuality

Technical skills and Knowledge/Experience

•Experience within a similar role [agency-based] is preferred

Knowledge and capability to use MS Word, MS Excel, MS Powerpoint and MS Outlook

Job Types: Full-time, Part-time, Temporary contract, Apprenticeship, Graduate, Internship
Contract length: 3 months
Part-time hours: 30 per week

Salary: £23,000.00-£25,000.00 per year

Benefits:

• Flexitime
• Work from home

Schedule:

• Day shift
• Flexitime
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Orpington: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Orpington