Document Controller

Bouygues UK has an exciting opportunity available for a Document Controller to be based from one of our upcoming construction projects in the Bristol area.

This is a fantastic opportunity for a Document Controller who is keen to work in a fast-paced and busy construction environment, with a collaborative and friendly site team.

Key Responsibilities:

• Establish, manage, and control the electronic document management systems (EDMS) for project(s) which complies with Client requirements and current company procedures, informing all project members of their responsibilities.
• Provide onboarding/training/guidance and support to project team users (including clients, contractors, and consultants) to ensure they understand the approved means of managing, exchanging, and archiving of information as per project/company protocols.
• Distribute and communicate all project-related information through the EDMS to relevant stakeholders.
• Ensuring information is up-to-date, accurate and complies with project information Management protocols.
• Coordinating with the project team which set of documents forms part of the relevant package(s) and link the content of each approved design package to a respective location on the collaborative tool.
• Monitor compliance and report on information status and ensure timely submission of information within the EDMS.
• Responsible for organising any printing of hard copies of approved deliverables, as required in-line with the BYUK archive and filing plan.
• Responsibilities to include liaising between project team and any external supply chain member employed to organise Health & Safety Files/Logbooks and the Operational & Maintenance Manuals to ensure appropriate submission of the approved as-built drawings for inclusion within post completion documentation.
• Responsible in assisting the Senior Document Control Manager with the setup of new projects on the company information management tools as/when required.
• Support other members of the wider document control/information management team when deem necessary including sickness and holidays.
• Be the key point of contact for all document control related issues for project(s).

The person will ideally have:

• Good all round Document Control knowledge
• Experience of Viewpoint for Projects
• Good IT skills (MS Office, Windows 10, SharePoint, TEAMS, Office 365)
• Capacity to work effectively both on an individual basis and as part of wider project team
• Systematic problem solving ability
• Exceptional organisational skills (prioritising tasks, respecting deadlines, methodical work)

Why Bouygues UK

Day in day out our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture our values reflect how we operate with Respect, Excellence, Courage, Integrity and Passion. We offer competitive basic salaries coupled with generous company benefits including:

• 26 days annual leave, increasing to 30 days
• pension scheme
• life insurance
• private medical insurance
• BY Extra – opt into lifestyle benefits
• Volunteering opportunities

Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification!

Together with our partners and clients, Bouygues UK delivers award-winning construction, development and regeneration projects to the most exacting standards across public and commercial private sectors.

Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets.

With annual sales of over €32 billion and operations in over 100 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Be Yourself!

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.