Office Manager

Job Title: Office Manager
Location: Edinburgh, City Centre, hybrid working
Contract: Permanent, full-time
Salary: £35,000 – 38,000 + excellent benefits

An outstanding opportunity to join a successful, well-established, and highly ambitious International Wealth Management Company with an excellent record of success.

AJ Connect are delighted to be partnering with a leading financial planning and pensions advisory company, seeking to appoint an Office Manager for their Edinburgh HQ on a permanent basis.

In this position you will be reporting to the Operations Manager and working with the wider Senior Management Team to provide Executive Assistant duties to ensure efficiency across the firm.

You will also be responsible for Office Manager tasks on a daily basis including assisting with documentation, supporting with recruitment, ensuring the office is stocked up with supplies, and providing administration support to a wider range of projects.

Key responsibilities will include:

• Supporting the Finance Director with tasks such as monthly reconciliation
• Supporting the Payroll function by uploading expenses and monthly inputs
• Liaising directly with the outsourced HR company, and managing internal processes
• Managing onboarding and departure of employees
• Coordinating and maintaining employee benefits
• Assisting with the recruitment process of new employees
• Assisting with the company and employee contracts/agreements and other documentation
• Ensuring the office is stocked with supply for daily needs of staff
• Liaising with the building manager, adhering to Health and Safety requirements
• Providing administrative support to a range of products, seeing them through to completion
• Responding to email and telephone enquiries where appropriate
• Managing the quarterly board meetings, held in the UK, Europe, and Asia. Ensuring presentations are prepared, recording minutes, and filing once approved
• Coordinating meetings and events
• Booking any business travel and accommodation
• Working with the CEO to put together Board presentations
• Personal support to the CEO.

The successful candidate will possess:

• Proficient in Microsoft Office: Excel, Word, and PowerPoint
• Work well under pressure
• Ability to take initiative, find solutions & present with detail
• Professional and excellent verbal and written communication
• A self-starter who will go above and beyond to get the job done
• A team player who is willing to work collaboratively, as well as independently.

Personal attributes and characteristics:

• Clear communicator
• Ability to multitask
• Highly organised
• Attention to detail
• Enthusiastic to work on a variety of tasks
• Discretion required
• Ability to adhere to strict timescales
• Positive ‘can do’ attitude
• Willing to travel (possibly Long Haul).

You will receive a highly competitive package of £35,000 – £38,000 per annum plus excellent benefits and a generous holiday entitlement of 26 days plus 8 public (including 2-week Christmas shut down).

If you are interested in this opportunity or know of someone in your network that is suitable, please contact one of the AJ Connect team and we will be in touch!