Executive Assistant
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Position Overview & Specifications
Hours per week: 18
Location: Hybrid working - Derby or Wolverhampton office
Salary: £29,925 - £31,500 (pro rata) plus benefits
The Role – Executive Assistant
AIM Group are looking to recruit an experienced administrator to support the Group Chief Executive Officer and Chief Operating Officers
Key activities for this role include:
Support for the Executive Team
- Organising and scheduling appointments.
- Making travel and accommodation arrangements for the Executive Leadership Team.
- Coordinating and attending meetings internally and externally. This will include preparing and distributing the agenda, papers, and taking notes before distributing meeting minutes.
- To support the workflow management of the Chief Executive Officer and Executive Leadership Team through tracking deadlines, supporting with email as required, managing scheduling.
- Ensuring that Executive Leadership Team documentation is filed in an organised SharePoint site with confidentiality maintained.
- To provide advice to the Executive Leadership Team on matters relating to the Board such as procedural matters.
Support for the Board of trustees
- Provide secretarial and administration support to the Reporting Officer (Group Chief Executive Officer) and the Chair of the Board.
- Provide secretarial and administrative support to the Company Secretary.
- Provide secretarial and administration support to support the governing structures of the AIM Group.
Externally facing events
- To either lead the planning, or participate in the planning of any externally facing event that represents the AIM Group.
- Attend externally facing events as required to support the Executive Leadership Team as ambassadors for the AIM Group.
The minimum requirements for Executive Assistant are:
An experienced administrator who has maintained complex filing systems in a confidential environment.- Track record of providing support to colleagues and external customers in previous roles.
- A good communicator, able to give excellent customer service to internal and external contacts.
The following knowledge and experience would be desirable, but not essential:
Experience of supporting senior managers to fulfil their duties and responsibilities.Experience of supporting a company or charity Board.
About AIM
AIM Qualifications and Assessment Group is a leading international organisation offering nationally regulated qualifications and end-point assessments which meet the needs of learners, employers, and providers.
These include:
- Vocational qualifications
- End-point assessments (EPA) – apprenticeship standards
- Access to Higher Education diplomas
- English as a second language (ESOL)
- E-learning packages
Our wide range of regulated vocational qualifications fully support the development and up-skilling of any workforce of any age. Our subject specialists work with the education sector, employers, industry, and training providers across a range of backgrounds, sizes and settings ensuring our qualifications meet the needs of learners today.
Further information can be found at www.aim-group.org.uk
We are passionate about what we do and about our organisation and we pride ourselves in providing a friendly professional service to enable a better future for all our learners.
Our benefits
- 26 days annual leave plus bank holidays and Christmas break
- Flexible working, home-based or office (or both)
- Pension Scheme
- Employee assistance programme
- Staff away days and social events
Working at AIM
We believe in the positive power of education
Not just co-workers, we're proud AIM colleagues who help our company thrive. Our friendly and professional teams work together in a diverse range of roles to support the future of work and learning around the world.
If you are interested in this role, we would love to hear from you. If you would like to apply, please click on apply and complete the application form, uploading a copy of your CV. If you have any queries about the role, contact us on recruitment@aimgroup.org.uk
The closing date is Friday 26th May at 5pm.
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
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